Assemble the financial statements and send them to the client

Open the “Print and configuration” page

In the engagement's left menu, under FINANCIAL STATEMENTS, click Print and configuration. The page is organized in two tabs:

• Layout: language, format, sections to include, print package.
• Notes & schedules: managing the notes to the financial statements and the schedules.

Choose the language and format

In the Layout tab, Output options section:

• Report language: Français or English. The cover page, the compilation engagement report, the statements and the notes all appear in this language.
• Format: Short (condensed) or Full. The Full format includes the table of contents, all the statements and all the enabled notes.

Tick the sections to include

In Included sections, tick or untick each row to print it or leave it out. Saved per engagement.

Typical case: for a CSRS 4200 compilation, keep everything except the statement of cash flows (not required in a compilation). For an “internal use” file, tick the notice so it appears on the cover page.

Notes & schedules tab: enable the applicable notes

Ledger offers two categories:

• Suggested by the system: notes that the TB makes likely (long-term debt, contractual commitments, capital assets…). Click to enable them.
• Custom: notes you add by hand, with the Add a custom note or Add from catalog button. Your firm's own notes and schedules (Settings, Default notes) are added automatically to every engagement, with the “Firm” badge. If you remove one, it stays available at the top of the Add from catalog menu.

Each note can be edited (FR/EN title, FR/EN body, moved up or down, deactivated, deleted). Notes marked “Locked” are mandatory (referenced by the engagement letter): their position and presence cannot be changed.

Schedules (cost of goods sold, selling expenses, operating expenses…) are also listed in this tab, but their content is set up in the print preview, with the Schedules button: which sections they detail, by grouping or by account, and folding into the statement of income.

A Copy notes button copies all the active notes to the clipboard, ready to paste into TaxPrep.

Preview and print

Click the Open print preview button at the top. A new tab opens with the full report laid out, ready to print through the browser's print dialog (Ctrl+P / ⌘+P) or to save as a PDF through the virtual printer.

At the top of the preview, an options bar lets you adjust the report without going back to the engagement:

• Language: Français or English, to switch the whole report in one click.
• Status: Final or Draft. In Draft mode, a “DRAFT” watermark runs across every page, on screen and in the PDF.
• Years: 2 years or 1 year. By default, the preview follows the First year setting in the client file; you can still choose here to print only the current year, or to bring back the comparative column, without changing anything in the engagement.
• Expense presentation: group sections of the statement of income (for example, present everything as operating expenses), without touching the grouping or the GIFI codes.
• Labels editable in one click: the titles on the statement of income and the balance sheet (section headings, subtotals such as “Raw materials' purchases”, gross profit, totals) are edited directly in the preview: click the title, type the new text, press Enter. Per engagement and per language; clearing the field restores the default label; carried forward at roll-forward. Presentation only: grouping, GIFI and net income are unchanged.
• Schedules: the mapping of the statement of income schedules. Each schedule (lettered A, B, C) details one or more expense sections, or a specific line item (for example Rent), by grouping or by account. The Fold to a single line on the income statement option presents the covered sections as a single line with the reference (schedule A); the detail prints on the schedules page and its total always equals the folded line. Without folding, the detail stays on the statement of income and each covered line still carries the reference. Presentation only: net income, grouping and GIFI are unchanged; saved with the engagement and carried forward at roll-forward.

To print several documents at once, use the Print package section: tick the documents (Financial statements, Trial balance, Adjusting entries, Grouped trial balance), then click Print package. Each one opens in its own tab and starts printing, in its own PDF file if you print to PDF.

Send to client: the pre-filled email

Click the Send to client button at the top of the page. An email compose window opens, pre-filled with the standard transmittal letter:

• The recipient (the client's main email address; adjust it if you want to CC or BCC someone else).
• The subject (“Financial statements, {{client.name}}, fiscal year ended {{fiscalEnd}}”).
• The body, with the federal and provincial income tax amounts payable, pulled automatically from the Income taxes worksheet. The Revenu Québec payment code changes with every return: enter it each time you send, since Ledger does not carry it over from one send to the next. Outside Quebec, the letter follows the client's province: for an Alberta corporation, federal tax (CRA) and Alberta tax (Tax and Revenue Administration), with the payee and the corporation's account number (CAN) to use, and no payment code; in Ontario and the other provinces, a single amount paid to the CRA, since provincial tax is calculated in the T2.

The email body can be edited before sending. Firms that have customized their signature or tone will find it here.